Event Requests / Facilities Rental

RCTC offers a variety of spaces for use by students, staff, and the community. Important considerations and rental rates are provided below. To start the reservation process, use the "Submit Request" button.

RCTC staff, and student groups (with staff advisor approval) can also reserve meeting rooms on campus though the "Bookit" event management system.

Consider your event needs such as:

• Building and Room Reservation
• Room Type and Needs
• Wireless and/or Wired Network Access
• Computer Access / Internet Access
• Any Additional Setup - Microphone, Zoom, Sound System
• Technician Assistance - Can you self support this event?  (Event support is available during business hours. All requests outside of these hours are contingent upon staff availability and approval.)
• Catering - RCTC does allow outside catering. Groups are responsible for coordinating and paying for catering directly. Outside food service vendors must adhere to Minnesota State and the State of Minnesota policies and statutes.
• Security and Parking

Sports Center Availability

Before checking availability using the schedule link below, read the following instructions:

1. Click “Add Filter” and “Locations” from the drop-down menu
2. From the “Locations” and “Buildings” select building from the list

• Sports Center: RCTC_SC_Sports Center
•  Stadium: RCTC_RS_Regional Stadium

Sports Center Schedule

*All rates are in US dollars and subject to event-specific needs or policies. Some services (like event setup/tear down, media equipment, maintenance, and overtime) may require custom quoting.

Sales Tax Rate - Rochester, MN
MN State Sales Tax 6.875%

Rochester City Sales Tax 0.750%

Olmsted County Transit Sales Tax 0.500%

Total Tax Rate 8.125%

General Liability Insurance

• Minimum Limits of Liability:

  • $2,000,000 – Per Occurrence
  • $2,000,000 – Annual Aggregate
  • $2,000,000 – Annual Aggregate applying to Products/Completed Operations
• Coverage:

  • Premises and Operations Bodily Injury and Property Damage
  • Personal & Advertising Injury

  • Blanket Contractual

  • Products and Completed Operations
  • Other; if applicable, please list___________________________________

  • Minnesota State Colleges and Universities named as Additional Insured

Additional Insurance Conditions

• Client’s policy(ies) shall be primary insurance to any other valid and collectible insurance available to the State of Minnesota with respect to any claim arising out of the Client’s performance under this Agreement.
• Client agrees to notify the State of Minnesota within five (5) business days with a copy of the cancellation notice, unless Client’s policy(ies) contain a provision that coverage afforded under the policy(ies) will not be cancelled without at least thirty (30) days advance written notice to the State of Minnesota.
• Client is responsible for payment of Agreement related insurance premiums and deductibles.
• If Client is self-insured, a Certification of Self-Insurance must be attached.
• Client’s policy(ies) shall include legal defense fees in addition to the liability policy limits.
• Client shall obtain insurance policy(ies) from insurance company(ies) having an “AM Best” rating of A- (minus), Financial Size Category of VII or better, and authorized to do business in the State of Minnesota.
• An Umbrella or Excess Liability insurance policy may be used to supplement the Client’s policy limits to satisfy the full policy limits required by the Agreement.

Insurance Waiver 

If the above insurance conditions are a barrier for you, please let us know and we will work with you on options.

Hold Harmless and Indemnification

Client shall indemnify and hold the State and Minnesota State harmless for any suits, actions or claims, whether formal or informal, direct or indirect, for injury, death, property damage or loss, including loss as a result of theft or misappropriation, made by or on behalf of any person or persons, firm or corporation arising out of or relating to the conduct, management or use of the Facilities by Client or arising out of any work or thing done in or about the Facilities or structures or equipment in the Facilities when such has been authorized by Client, except as such injury, death or property damage or loss is attributable solely to Minnesota State's negligence as determined by a court of law. This provision shall survive the termination of this Agreement.

One option for this is https://tulip.ajgrms.com but will need select excess coverage with 1 Million coverage limit to meet the minimum requirements.

It is the responsibility of all renters and guests to the campus to be familiar with and adhere to all College policies and procedures.

Sports Center Policies

• No alcoholic beverages or tobacco products allowed in Rochester Regional Sports Center (RRSC) or anywhere on RCTC Campus grounds. Violators will be asked to leave the premises. If they refuse the Police will be summoned.
• The track is available for running, walking, and jogging only. No other activities are allowed on the track.
• Proper footwear is required. No barefoot running.
• Shirts are required at all times anywhere inside the Regional Sports Center
• No unsupervised children. Any violation of this policy will result in immediate dismissal from the facility.
• Facility usage is strictly limited to pre-scheduled events/renters. See below for contact information on how to reserve a court. Any violation of this policy will result in immediate dismissal from the facility.
• Individual rentals require a minimum of 24 hours’ notice for cancellation or changes to booking times, otherwise full payment is due. (Exceptions may be made for weather related events at the discretion of the Director of Sports Facilities)
• Contract rentals require 30 days’ notice for cancellation of booking times, otherwise full payment is due. (Exceptions may be made for weather related events at the discretion of the Director of Sports Facilities).

Stadium/Dome Policies:

• No alcoholic beverages or tobacco products allowed in the Rochester Regional Stadium/Dome or anywhere on RCTC Campus grounds. Violators will be asked to leave the premises. If they refuse the Police will be summoned.
• Only Turf Shoes or Molded Rubber Cleats allowed on turf (NO METAL CLEATS)
• NO SUNFLOWER SEEDS OR PEANUTS ALLOWED IN THE DOME OR ON THE TURF. ANY VIOLATORS WILL BE ASKED TO LEAVE THE PREMISES. Teams that violate this will be fined $250 for first offense and $500 second.
• NO PETS allowed inside Rochester Regional Stadium/Dome.
• No group may enter without a coach or adult supervision.
• Doors will open at least 15 minutes prior to the first rental of the day.
• Rentals are only allowed on the field once their rental period begins and must exit the field immediately at rental end time.
• Rentals are only allowed usage in areas that are rented and are subject to additional fees for usage outside booking areas.
• Warm up areas are not provided unless you rent it, so please respect others, and stay out of the area until it is your time
• All nets used by renters must be returned to their original position prior to the end of their rental time
• Prior to the end of the rental period all equipment must be returned to original place, all garbage must be thrown away, and everyone must clear the field for the next group.
• All refuse including food, wrappers, bottles, etc.; must be picked up and thrown in proper containers. If staff needs to pick up after a group, a minimum of $150 clean up fee will be charged to that renter.
• Fighting or any other form of violence is strictly forbidden. Violators will be asked to leave, and the Campus Security & Police will be summoned.
• All renters must cooperate in using the field in a timely manner according to their rental agreement. Any equipment, cones, etc; must be picked up or moved back to their original place before your rental time expires. Any abuse of rental time will be charged.
• There will be limited concession sales and all sales will be done by the RCTC’s Food Vendor.
• Respect the Dome itself. Do not kick soccer balls, throw lacrosse balls, or any objects onto the walls of the dome, only into the appropriate nets. Failure to use the dome or any equipment in the dome properly will result in a dismissal from the dome.
• Each team/rental group must provide their own First Aid Kit.
• Rochester Community can Technical College is not responsible for any lost or stolen items. · These rules, by inclusion, are a part of this Facility Use Contract.
• Individual rentals require a minimum of 24 hours’ notice for cancelation or changes to booking times, otherwise full payment is due. (Exceptions may be made for weather related events at the discretion of the Director of Sports Facilities)
• Contract rentals require 30 days’ notice for cancelation of booking times, otherwise full payment is due. (Exceptions may be made for weather related events at the discretion of the Director of Sports Facilities)